Add a facilitator to your course

In this article: How to add a facilitator to a course on your Ruzuku Pro site — so they can help manage students, moderate discussions, and review assignments alongside you. Pro

What is a facilitator?

A facilitator is a Guide or Admin who has been given access to help manage a specific course. They can interact with students, participate in discussions, review assignments, and support the day-to-day running of that course — without needing to be the course creator.

This is useful when you have teaching assistants, co-instructors, or team members who help deliver a course but don't need full control over pricing, settings, or site administration.

What facilitators can and cannot do

Facilitators can:

View enrolled students and their progress
Participate in and moderate course discussions
Review and respond to student assignments
Send messages to students within the course
Join and run meetings

Facilitators cannot:

Change course settings (name, format, access type)
Edit pricing, coupons, or sales pages
Add or remove other facilitators
Delete the course or its content
Access Manage Site admin features (unless they are also an Admin)

In short, facilitators can do everything related to teaching and student interaction, but course configuration and business settings stay with the course creator and site admins.

Before you start

The person you want to add as a facilitator must already have a Guide or Admin account on your Pro site. Students cannot be added as facilitators.

If the person doesn't have an account yet, create one first:

Go to Manage Site > People.
Click Create New User.
Set their role to Guide (or Admin if they also need site-level access).
Send them their login credentials and your site URL.

For the full walkthrough, see Create a new user (student, guide, or admin).

Tip: If someone already has a Student account on your site and you need them as a facilitator, you'll need to change their role to Guide first. See Change a user's role.

How to add a facilitator to a course

Open the course you want to add a facilitator to.
Go to Manage Course (use Cmd/Ctrl+K or click the Manage Course button).
Click Course Settings.
Find the Facilitators section.
Search for the Guide or Admin by name or email.
Select them from the results.
Save your changes.

The facilitator now has access to that course. They'll see it in their dashboard and can start interacting with students right away.

How to remove a facilitator

Open the course and go to Manage Course > Course Settings.
Find the Facilitators section.
Click the remove button next to the facilitator's name.
Save your changes.

Removing someone as a facilitator only revokes their access to that specific course. Their Guide or Admin account on your site is unaffected, and they'll still have access to any other courses where they're a facilitator or creator.

Frequently Asked Questions

Can a Student be added as a facilitator?

No. Only Guides and Admins can be facilitators. If you want a student to help facilitate a course, you'll need to change their role to Guide first. See Change a user's role.

Can one Guide facilitate multiple courses?

Yes. A Guide or Admin can be added as a facilitator to as many courses as you need. Add them individually to each course through that course's settings.

What is the difference between a Guide and an Admin?

Both can be facilitators, but their site-level permissions differ. A Guide can create their own courses and be added as a facilitator to other courses. An Admin can do everything a Guide can, plus access the Manage Site area — where they can manage users, branding, settings, and all courses across the site. For most facilitators, the Guide role is sufficient.