Pro site admin features overview

In this article: What the Pro admin dashboard gives you, how user roles work, and where to find each admin feature.

Applies to: Pro | Audience: Pro Site Admins

What the Admin Dashboard Does

As a Pro site admin, you manage everything that happens across your Ruzuku site: accounts, courses, branding, settings, and data. The admin dashboard is your control center.

On Core plans, you manage individual courses. On Pro, you manage the entire site. That means you can create and oversee multiple instructor accounts, apply branding across all courses, pull site-wide reports, and control the terminology your students see.

How to Access Admin Features

When you're logged in as an Admin on a Pro site, you'll see a sidebar on the left side of the screen. This sidebar is where all admin-level features live:

People -- manage student, guide, and admin accounts
Branding -- logos, colors, login page, multiple brand options
Settings -- site-wide configuration, custom domain, custom terminology
Courses -- view and manage all courses across the site
Data -- download site-wide enrollment, payment, and progress reports

Tip: If you don't see the admin sidebar, you may be logged into a Guide or Student account. Check your role, or ask another admin to verify your account has Admin access.

User Roles on a Pro Site

Every account on your Pro site has one of three roles:

Admin

Full access to everything. Admins can:

Create, edit, and delete any user account
Access all courses on the site (including those created by other guides)
Change site branding and settings
Download site-wide data
Mimic other accounts to see the site from their perspective
Change any user's role

There's no limit on the number of admins. Most sites have one or two.

Guide (Instructor)

Guides create and teach courses. They can:

Create their own courses and manage content, pricing, and students within those courses
Access the standard Manage Course menu for their courses
View their own student data and enrollment information

Guides cannot see other guides' courses, change site-wide settings, or access admin features. They see the same interface as a Core plan user, just hosted on your branded Pro site.

Student

Students access courses they're enrolled in. They can:

View course content, participate in discussions, submit assignments, and join meetings
Update their own profile and account settings

Students have no access to course creation or admin tools.

Tip: You can change a user's role at any time. Promote a Student to Guide when they're ready to teach, or give a Guide admin access when they need to manage the site. See Changing a User's Role.

Key Admin Features

Here's a quick map of what you can do from the admin sidebar and where to find detailed instructions:

Feature	What You Do	Learn More
People	Create accounts, change roles, mimic users, edit profiles	Add and Mimic Accounts
Branding	Set logos, colors, login page appearance, create multiple brand options	Custom Branding
Custom Domain	Host your site at your own URL	Set Up Your Custom Domain
Custom Terminology	Rename "Course," "Module," "Lesson," and other labels	Custom Terminology
Certificates	Enable branded certificates of completion for courses	Create a Certificate of Completion
Digital Products	Sell standalone files and downloads	Create and Sell Digital Products
Storefront	Display a catalog of your courses and products	Storefront Overview
Site-Wide Data	Export enrollment, payment, and progress CSV files	Download Site-Wide Data
Mimic	View your site as any other user sees it	Mimic Accounts

A Typical Admin Workflow

When you first set up your Pro site, a good order of operations is:

Set up your custom domain so students access your site at your URL.
Configure branding with your logo, colors, and login page design.
Create Guide accounts for any instructors who will teach on your site.
Adjust terminology if your organization uses different labels (e.g., "Program" instead of "Course").
Build or import courses. Admins can create courses directly or copy courses between Guide accounts.
Enable certificates if your courses require completion credentials.

After the initial setup, day-to-day admin work is mostly managing people (new accounts, role changes) and pulling data reports.

Frequently Asked Questions

Can a Guide see another Guide's courses?

No. Guides only see their own courses. If you need to view or manage another Guide's course, use the Mimic feature to view the site from their account, or copy the course to your own account.

Is there a limit on the number of Admins, Guides, or Students?

No. You can create as many accounts as you need in any role. Pro pricing is a flat rate regardless of the number of users on your site.

Can I be both an Admin and a Guide?

Admins automatically have the ability to create and manage their own courses, so you don't need a separate Guide account. The Admin role includes everything a Guide can do plus site-wide management.